The Constitution of the High Seas Sailing Club

(Amended by resolution November 1997)

1. NAME The name of the club shall be the High Seas Sailing Club (hereinafter referred to as the “club”)

2. OBJECTS The objects of the club are: 2(a) To encourage and popularise amateur sailing and seamanship in every way and to constitute, regulate and conduct a club for yachtsmen, yachtswomen and young people who are of Jewish affinity or friendship. 2(b) To advance in all suitable ways, the education and training of its members in all matters appertaining to sailing navigation, seamanship, safety and good manners at sea and to provide social and sporting events, arrangements and facilities for its members and their families and friends. 2(c) The club shall be non profitmaking, except in respect of creating funds for the purpose of promoting the activities and providing facilities of the club for the benefit of its members. 2(d) To circulate amongst the members by means of a newsletter, journal or otherwise, accounts of cruises, articles likely to be of interest to members, and other matters and advertisements commonly or conveniently found in yachting publications.

3. MEMBERSHIP ELIGIBILITY The club is open to all those yachtsmen and yachtswomen with more than 12 hours sailing experience.

4. MEMBERSHIP 4(a) Membership of the club shall be in the following classes: Founder members, Honorary members, Individual members, Husband and Wife members, Senior members, Junior members, Family members, Associate members, Overseas members. 4(a)(i) Founder members are those who attended and became members at or within 7 days of the inaugural meeting held on 11th November 1989 at 6, The Leys, London, N2. 4(a)(ii) The club committee (hereinafter referred to as “the committee”) shall have the power to invite any person they consider suitable to become an honorary member of the club for such period including the life of the honorary member as the committee may decide. 4(a)(iii) An Individual member is a person whose application has been approved by the committee and whose subscription is paid. 4(a)(iv) Husband and Wife members are couples where at least one person would otherwise qualify for individual membership. 4(a)(v) A Senior member is a person over 65 years of age whose application has been approved by the committee and whose subscription is paid. 4(a)(vi) A Junior member is a person under the age of 18 or a student in full time education whose application has been approved by the committee and whose subscription is paid. 4(a)(vii) A Family membership is a family consisting of a husband wife together with one or more persons under 18, or a student in full time education where at least one person would otherwise qualify for individual membership. 4(a)(viii) An Overseas member is a person who lives overseas but would otherwise qualify for individual membership. 4(b) Associate membership is for the initial period of the applicant’s membership only and applies to prospective full members who do not have the mandatory 12 hours sailing experience at the time of their application to the club. If the associate member has not submitted a new application form confirming that s/he has completed the mandatory 12 hours sailing time before their initial membership period has expired, his/her associate membership will automatically lapse. An associate member will be entitled to all the facilities and benefits of a duly elected member, but will not have voting rights. 4(c) The committee may decline to elect any person without giving a reason. 4(d) Founder members, Honorary members, Individual members, Husband and Wife members, Senior members and Family members will be hereinafter referred to as “Voting Members”.

5. VOTING RIGHTS The following voting rights apply to each category of membership: Founder Members – One vote Honorary Members – One vote Individual Members – One vote Husband and Wife Members – One vote each Senior Members – One vote Junior Members – No vote Family Members – One vote per qualifying member Associate Members – No vote Overseas Members – No vote

6. APPLICATION FOR MEMBERSHIP An application for membership must be in the form from time to time prescribed by the committee and shall include the name, address and sailing experience of the candidate.

7. ELECTION OF MEMBERS Every candidate for membership (except candidates for Honorary membership) shall be sponsored for election by a voting member of the club. All applications shall be presented at a committee meeting for election or rejection.

8. OFFICERS The Officers of the club shall be Commodore, Vice-Commodore, Rear-Commodore, Treasurer and Club Secretary.

9. COMMITTEE 9(a) The committee shall consist of the officers of the club together with such number of area captains as the committee shall from time to time decide and such additional posts as the committee decides from time to time. The committee shall have the power to fill vacancies amongst their number until the date of the Annual General Meeting (hereinafter referred to as the “AGM”) and to co-opt members not exceeding three for the furtherance of the club’s interests. Five shall form a quorum. 9(b) The committee shall retire at the AGM and shall be eligible for re-election, except that no committee member shall be eligible to the same office for more than three years in succession except only in the event that no other person is proposed for and elected to such position at which time a new committee shall be entitled to invite that member to serve a further year and subsequently such number of further terms as necessary until another person is nominated and prepared to stand and is elected. 9(c) No member shall be eligible for the office of Commodore unless s/he has served as a member of the committee for a period of at least one year, not necessarily during the year preceding the AGM. 9(d) To be eligible for membership of the committee, a voting member must have attended a minimum of 4 of the club social or sporting activities during the year preceding the AGM. 9(e) All nominations should be submitted in writing before commencement of the AGM, with the written consent of the nominees and no nomination shall be deemed valid unless put forward by two voting members. 9(f) Any officer of the club or other committee member who is absent from three successive meetings of the committee shall, unless the committee resolves to the contrary, be deemed to have retired. 9(g) The first committee shall be the acting committee who were in office prior to the inaugural meeting on 11th November 1989 and shall retire at the next AGM.

10. SUB COMMITTEES The committee may delegate to such committees as it sees fit (hereinafter referred to as “sub committees”) the power to deal with special subjects or departments of the club or activities as may seem to it convenient. Subject to the ratification of the committee, such sub committees may themselves co-opt up to two additional members who are not members of the committee.

11. SUBSCRIPTIONS The membership fee shall consist of an entrance fee and annual subscription. The amounts of the fees shall be reviewed annually by the committee and confirmed at the AGM.

12. AFFILIATIONS The committee shall have the power to seek such affiliations as it deems necessary for the furtherance of the club’s interests or benefits.

13. INTERPRETATION OF RULES The interpretation of this constitution is vested in the committee.

14. INDEMNITY CLAUSE Neither the club nor the officers accept any responsibility whatsoever for any accident, loss or damage, however caused, occurring in connection with any of the club’s activities.

15. DISCIPLINE The club reserves the right to take disciplinary action against any member who, in the opinion of the committee, is responsible for conduct prejudicial to the interests of the club and, if considered necessary to do so, shall suspend or expel the said member. The club reserves the right to take suitable action where the club’s property or pennant or name is used without authority. A member suspended or expelled shall not be entitled to a refund of any part of his or her subscription or entrance fee and shall return all pennants and or other of the club’s property or insignia to an officer of the club.

16. RESPONSIBILITY A member is responsible for all persons (including members of his or her family) who are associated with the said member and any disciplinary action under clause 15 shall apply to the said member.

17. RESIGNATION Any member wishing to resign from the club shall give notice in writing to the secretaries before the end of December in any year, otherwise that member shall become liable for the subscription for the ensuing year.

18. ANNUAL GENERAL MEETING AND EXTRAORDINARY GENERAL MEETING 18(a) Notice of every AGM and Extraordinary General Meeting shall be sent to every member at his/her registered address not less than 28 days before the date of such meeting, one Annual General Meeting to be held each autumn. For special meetings, notice shall be not less than 7 days. 18(b) Notice of any resolution or amendment to the constitution to be considered at the AGM or Extraordinary General Meeting must be received by the secretaries at least 14 days before such meeting. The secretaries shall call an extraordinary general meeting of the club either by resolution of the committee or on receipt of a requisition signed by at least 20 voting members of the club. 18(c) Ten members present who are entitled to vote and are personally present shall be a quorum at any general meeting of the club. 18(d) The accounts of the club shall be prepared by the treasurer for the financial year 1st September to 31st August and be presented to the membership each year on the day of the AGM. These accounts will be available for scrutiny by all members of the club at the AGM. 18(e) The accounts shall be sent to the membership at least 28 days prior to the AGM. 18(f) Changes to the constitution shall require a 75% majority of the voting members present. Other resolutions shall be carried by a simple majority.

19. CHAIRMAN OF MEETINGS At all meetings of the club, the Commodore, Vice Commodore or in their absence a member selected by the committee shall take the chair.

20. RETIRING COMMODORE A retiring Commodore, who shall be called the Rear Commodore, shall serve as an ex officio member of the committee during the period of office of his or her successor.

21. ACTIVITIES All events and activities of the club shall be open to all members subject to space being available.

22. TRAINING The club shall be empowered to seek arrangements with other sailing clubs, schools and organisations for the purpose of furthering members’ sailing experience and knowledge.

23. CHARTERING The club shall not be empowered to make arrangements with chartering companies for the purpose of chartering yachts for the use of members and for participation of members in national and international sailing events unless the committee confirms in writing its agreement so to do.

24. CREWING The club will keep a register of members interested in crewing and to provide contact details to such members of other members with yachts who are seeking crews.

25. RALLIES AND MEETS The committee will organise a minimum of 4 sailing rallies and meets during the season which will include competitive events. Sailing in company cruises will also be organised by the committee.

26. REGISTER The club shall keep a register of members showing the members of the club in such manner as the committee shall determine.

27. PENNANTS AND INSIGNIA The club reserves the right of copyright in the design of all pennants and other insignia of the club.

28. CONFIDENTIALITY The officers of the club shall keep confidential and shall not divulge the names and addresses of their members without the consent of the committee or make use thereof except for the correspondence of the club. No member shall engage in canvassing, advertising directly or indirectly or offer any articles for sale, other than with the written permission of the committee.

29. LIMITATION OF MEMBERS’ LIABILITY AND INDEMNIFICATION OF MEMBERS OF THE COMMITTEE The committee or any person or sub committee delegated by the committee to act as an agent for the club or its members shall enter into contracts only as expressly authorised in writing or authorised by implication by the members. No one without the express written authority of the membership in General Meeting pledge the credit of the membership. In pursuance of the authority vested in the committee by members of the club, members of the committee are entitled to be indemnified by the members of the club against any liabilities properly incurred by them or any one of them on behalf of the club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature and entered into on behalf of the club.

30. DISCLOSURE OF INTEREST TO THIRD PARTIES A member of the committee, of a sub committee or any officer of the club, in transacting the business of the club shall disclose to third parties that s/he is so acting.

31. INSURANCE The committee is empowered to effect such policies of insurance as they deem necessary on behalf of the club and its members.

32. SUGGESTIONS All suggestions may be sent in writing to the secretaries and will be considered at the next committee meeting.

33. COMPLAINTS All complaints should be addressed to the secretaries in writing. Under no circumstances shall a servant of the club be personally reprimanded by a member.

34. UNDERTAKING BY MEMBERS TO COMPLY WITH RULES Every member, upon election and thereafter, is deemed to have notice of and, by implication, undertakes to comply with and to be subject to the club rules and the current bylaws and regulations of the club and agrees to abide by the club’s ‘code of crewing practice’.

35. MEMBERSHIP YEAR The membership year shall be the 1st January to the 31st December in each year.

36. CESSATION In the event that three consecutive Annual General Meetings have not taken place the club will be deemed to have been wound up and/or dissolved and if there remains, after satisfaction of all its debts and liabilities, any property whatsoever, such property shall not be distributed among the last or remaining members of the club, but shall be given or transferred to the Royal National Lifeboat Institution and it is hereby provided that the receipt of the treasurer or other proper officer of the Royal National Lifeboat Institution.

Portsmouth Tides